Detailed Steps on How to Use the Test Taker List Upload Function

What is the Test Taker List Upload Function?

By uploading test taker information via the admin panel, you can automatically send test instructions to the test takers via email. Additionally, as the test date approaches, reminder emails will be automatically sent to the test takers.

Benefits of Using the Test Taker List Upload Function

• Registering or merging test taker information in advance allows for easy management and analysis of test results.
• Editing registered information simplifies the management and analysis of test takers and their results (ID, User Name, Department Name, TOEIC L&R Score).
• Sending test instruction emails from the admin panel helps increase participation rates.
• Even if "Email Domain Control" is selected, test takers can take the test using an email address from an unregistered domain.
  

Test Taker List Upload Registration Process

Enter Test Taker List

CSV File Entry Example:

• Required Fields:
  • Email address (Only email format is allowed)
• Optional Fields:
  • ID
  • User Name
  • Department Name
  • TOEIC L&R Score (numeric values only)
  • Test ID
    
    Except for TOEIC L&R Score and Email Address, there are no restrictions on other fields.
    Department Name can only be set if it was specified as a free entry during the application. It cannot be set via CSV upload if list selection was used.

・Registration Notification for Test Takers

※Registration notification will only be sent to those newly registered via the list upload.
　Updates (such as changes to names or department names) will not trigger this notification.

About Emails to the Administrator

The following emails will be sent depending on the success or failure of the list upload:

1.When the list upload is successful

2.When there are errors in the list upload due to deficiencies in the content

Precautions and FAQs About the Test Taker List Upload Function

File Format:
→Create the file as a CSV. When using Excel or other applications, save it in the correct format.

For Registration/Update:
→ For registration, specify the email address.
→ For updates, specify both the email address and Test ID. Obtain the necessary Test ID from the CSV download.

• Update Precautions
  • Part 1:
    • When changing the Department Name, ensure that ID, Name, and TOEIC Score are correctly set in the CSV file.
    • For example, if only the department name is to be changed, and the file contains only the name and email, uploading the CSV will overwrite Name, Employee ID, and TOEIC Score with blank values.
  • Part 2:
    • Names cannot be changed after the test has been taken.

Frequently Asked Questions (FAQs):

How can I tell if the upload was successful?
→A confirmation will appear on the site, and a registration completion email will be sent.

What should I do if the upload fails?
→The process may take some time depending on the number of records being registered or updated. An email will be sent to the administrator once the process is complete.

What if the uploaded test takers don't appear in the list?
→The test taker list updates once per hour. Please wait for the update to complete.

What should I do if the upload fails?
→ Error details will be displayed in the CSV file. Follow the instructions to fix the issue. Data will only appear in the test taker site once the upload is successful. See the next section for error details.

Test Taker List Upload Errors at a File Level

The system will check the file upon selection. If there are any issues, an error will be displayed. Please follow the instructions to resolve the issue.

The following will be checked when selecting the file, and any discrepancies will be displayed as errors. Please follow the "Resolution Method" to address them.

Test Taker List Upload Errors at a Row Level

The system will also check each row of the file. If any errors occur, they will be shown and you will need to address them according to the instructions.